Terms of Service

Last updated: October 1, 2026 (version 2026-10-01)

Welcome to RecruitTrack. These Terms of Service ("Terms") govern your use of the RecruitTrack website, apps, and services (the "Service"). By creating an account or using the Service, you agree to these Terms and to our Privacy Policy. If you don't agree, don't use the Service.

1. Eligibility & minors

You must be at least 13 years old to use RecruitTrack. We do not permit children under 13 to create accounts. If you are under 18, a parent or guardian must approve sharing your recruiting profile with college coaches before it becomes visible to them, and by using the Service you confirm you have that permission (or are the parent/guardian providing it). By using the Service you represent that the information you provide is accurate and that you have the authority to agree to these Terms.

2. The service

RecruitTrack helps club/travel teams manage rosters and schedules and helps athletes get discovered by college coaches. Features and availability may change, and we may add, modify, or discontinue parts of the Service.

3. Your account

• Keep your login credentials secure and don't share your account. You're responsible for activity under your account.
• Provide accurate information and keep it up to date.
• Notify us promptly of any unauthorized use at support@recruittrack.io.

4. Acceptable use

You agree not to:

• Harass, abuse, threaten, or endanger any person, especially a minor.
• Impersonate anyone, misrepresent your identity or affiliation, or create fake accounts.
• Upload unlawful, harmful, or infringing content, or contact athletes for any purpose other than legitimate recruiting.
• Scrape, harvest, or misuse other users' personal information, or attempt to access data you're not authorized to see.
• Interfere with, disrupt, or attempt to breach the security of the Service.

5. Your content

You retain ownership of the content you submit (profile info, photos, links, etc.). You grant RecruitTrack a non-exclusive license to host, display, and share that content as needed to operate the Service — for example, showing a consented athlete's profile to college coaches. We do not use your name, photo or likeness in public posts, social media or marketing unless you opt in to the Instagram Athlete Spotlight (section 7). You're responsible for the content you provide and confirm you have the rights to share it. We may remove content that violates these Terms.

6. Coaches and recruiting use

College coaches and authorized club staff who access athlete information agree to use it solely for legitimate recruiting and team purposes, to respect applicable recruiting rules and privacy laws, and not to redistribute athletes' personal information. Misuse may result in removal.

7. Instagram Athlete Spotlight (optional)

RecruitTrack may feature athletes in an "Athlete Spotlight" on its public Instagram account. Taking part is entirely optional and is never a condition of using the Service.

• Opt-in only. We only feature an athlete who opts in from their RecruitTrack account and chooses which items may be shown (for example photo, first name, sport and position, grad year, club team, bio, and their own Instagram handle so the post can tag them).
• Parent or guardian approval for anyone under 18. If the athlete is under 18, or we don't know their age, nothing is posted unless a parent or guardian approves by email. The parent sees a sample post before approving.
• What we never post: email addresses, phone numbers, home or street addresses, dates of birth, GPA or test scores.
• License. By opting in (and, for a minor, by the parent's approval), you give RecruitTrack a non-exclusive, royalty-free permission to use the items chosen — including the athlete's photo and name — in Spotlight posts on RecruitTrack's Instagram, and to show those posts on RecruitTrack's own website and app. No payment is owed for this use.
• Withdrawing. The athlete (in Settings) or the approving parent (from the link in our emails) can withdraw at any time. We'll stop featuring the athlete and remove our existing Spotlight posts, usually within 2 business days. We can't control copies others have already shared, reposted or screenshotted.
• Our discretion. Opting in doesn't guarantee a feature. We choose who is featured and may edit captions for length and clarity, but will not add information the athlete didn't choose to share.
• Instagram is operated by Meta, and its own terms and privacy policy govern the platform itself.

8. Termination

You may stop using the Service and request deletion of your account at any time. We may suspend or terminate accounts that violate these Terms or to protect users, the Service, or the public — including immediately in cases involving safety.

9. Disclaimers

The Service is provided "as is" and "as available," without warranties of any kind, express or implied. We do not guarantee that the Service will be uninterrupted, error-free, or that it will result in any particular recruiting outcome, scholarship, or roster spot.

10. Limitation of liability

To the fullest extent permitted by law, RecruitTrack and its operators will not be liable for any indirect, incidental, special, consequential, or punitive damages, or for lost data or opportunities, arising from your use of the Service. Our total liability for any claim relating to the Service is limited to the amount you paid us (if any) in the 12 months before the claim.

11. Changes to these Terms

We may update these Terms as the Service evolves. We'll post the new effective date here. For material changes we'll ask you to review and agree to the updated Terms in the app; for other changes, continued use after the effective date means you accept them.

12. Governing law

These Terms are governed by the laws of the State of New Jersey, USA, without regard to conflict-of-laws rules, and any disputes will be handled in the courts located there, unless applicable law requires otherwise.

13. Contact

Questions about these Terms: support@recruittrack.io. Safety concerns: support@recruittrack.io.